Before You Depart

  • Review The University’s Travel Policy
  • Send Travel Authorization Form to travel@highpoint.edu
  • Purchase airfare in advance
  • Reserve ground transportation (e.g. rental car)
  • Reserve hotel
  • Check airline baggage/boarding rules
  • Check travel advisories for destination
  • Obtain appropriate immunizations (when applicable)*
  • Acquire applicable travel identification (e.g. passport/visa)*
  • Confirm necessary insurance coverage (e.g. medical)*
  • Check your flight status before departure
  • Share itinerary and other travel details with a family member or friend

NOTE: The pre-departure checklist is a general list and is not inclusive of all items necessary for travel to your business destination. Consult your airline, travel agency, host or other travel resources to ensure all basic requirements are covered.

*Not typically a business expense

  • Identification
    Take only the identification information that you will need (e.g. driver’s license, passport, visa, etc). To determine what identification is required for the travel destination, contact the airline, travel agency or appropriate government agency.
  • Financial Resources
    Bring multiple forms of money, including traveler’s checks, ATM cards, credit cards, and cash. Do not rely on a single means of accessing funds.
  • Emergency Contact List
    Take a list of emergency contacts, including family members, physicians, and university supervisors.
  • Medical Insurance Card
    Carry your insurance card and important medical information about any significant health issues in the event of an emergency.
  • Baggage and Equipment
    Limit baggage and equipment to the basics needed for the trip.